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Coordinator of Outreach and Special Programs

Posted: 02/21/2024

General Definition of Work
Coordinates, plans, and facilitates special events for the museum; assists in the museum’s gift shop as needed; assists in presenting educational programs for students, plays a vital role in developing the museum’s newsletter, and manages volunteers.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform essential functions.
I.          Essential Functions

  • Manages, coordinates, and recruits volunteers through detailed communication.
  • Plans, markets, and executes all special events for the museum.
  • Works with outside agencies on coordination of events.
  • Presents educational programs for students.
  • Assists in conducting tours of the museum.
  • Assists on an as-needed basis in the museum’s gift shop.
  • Prepares and distributes marketing materials.
  • Works with various forms of the media (social, radio, TV, newsprint) to advertise and promote museum events.
  • Creates advertisements and informational pieces to highlight museum happenings.
  • Coordinates event logistics.
  • Attends Board of Directors and committee meetings as needed.
II.        Knowledge, Skills, and Abilities
            Thorough knowledge of standard office practices, procedures, and equipment.
Knowledge of business English, spelling, and math; social media outlets; website content update; advertising practices and methods.
Ability to plan events and carry them to a successful conclusion; record and maintain accurate office records; perform and organize work independently; meet deadlines; communicate ideas clearly and concisely, both orally and in writing; establish and maintain effective working relationships with peers, volunteers, members of the Board of Directors, the Executive Director, members of the museum, visitors, and community leaders.
III.       Education and Experience
            Experience and/or education commensurate with the job title.
IV.       Physical Requirements
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking, or hearing and repetitive motions, frequently requires using hands to finger, handle, or feel and reaching with hands and arms and occasionally requires standing, walking, pushing or pulling, lifting; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, night vision, and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing written or computer data; work occasionally requires exposure to outdoor weather conditions.
V.        Special Requirements
            Valid driver’s license from the Commonwealth of Virginia.
            Certification in “Basic First Aid” and “CPR.”